Haulage tenders are tenders for the transport industry. They are often lengthy and require an in-depth understanding of the haulage industry. Haulage tenders are typically focused on logistics, warehousing, road making materials, waste management or freight services. Having a background in the transport industry would be an advantage when writing haulage tenders as it would enable you to understand the terminology and propose workable solutions to the problems outlined in the tender documents.
Haulage tenders can be highly competitive and therefore your pricing must be carefully considered. Firstly you need to make sure you will be making money by servicing a haulage tender, but overpricing your bid is a guaranteed way of being unsuccessful as you won’t be able to compete with your opposition.
When writing a haulage tender, you should assume that the buyer has no previous knowledge of your company. It should be your goal to convince them that you are the best possible respondent for the contract. This can be done by writing about your relevant experience, methodology to perform the services, management plans which will underpin your haulage tender and any innovations that enhance your capability to deliver the contract.
Before commencing your haulage tender, you should thoroughly research the buyer’s specification and objectives by studying the Request for Tender (RFT) and attending a briefing if one is held. Once you understand what the transport tender is about, your goal is to convince the evaluators that you have considered the project carefully and have developed a solution which will achieve their stipulated outcomes.
A good haulage tender uses factual writing and positions the client’s name before the respondent’s name in each sentence. This creates the sense that the tender is about the client rather than about the respondent. Each question should have an introduction, a body and a conclusion. The introduction puts forward key points of the answer and contains the direct answer to the question. The body explains these aspects in detail and the conclusion sums up and repeats the take home messages you want the evaluators to draw from your transport tender.
Your haulage tender should include a methodology, explaining how the project will be delivered. You should also provide an estimated timeline for implementation, providing a Gantt chart to show key milestones of the implementation process. An executive summary or a cover letter is also a good addition for a haulage tender. These are for executives who may be too busy to read the entire tender response.
Haulage tenders are assessed by teams of evaluators whose goal is to obtain the best value for money for the buyer. For this reason, you should make it easy to find information and the value proposition of the bid should be clearly explained. You should structure your haulage tender in a way that makes information as easy to find as possible, using subheadings, bullet points and line spacing to group information together and make it logical.
If you are writing a haulage tender and need professional assistance, Tenders A to Z can help. We have a proven track record in winning transport tenders and can give you the best chances of being successful with your bid, while outsourcing most of the work involved. For more information about our haulage tender writing services, visit http://www.tenderwritingaz.com.au/ and contact us today for a free quote.